All CollectionsRun your spaceCalendar and BookingsBookingsBookingsLearn how to manage bookings in OfficeRnD Flex.By Yasen1 author·22 articlesSet your business hoursMatch bookings and pricing to the space's availability.Set up booking policiesCap how long members can book, add buffers between reservations, and require approval when needed.Set Up Booking PrivacyConfigure privacy settings to limit access to meeting room booking details on the Member Portal and protect sensitive information.Set the booking charge slotRound meeting room time into consistent increments so every fee, credit, and coin deduction lines up with a clean duration.Set Up Booking Preparation Slots to Prevent Back-to-Back BookingsUse booking preparation slots to prevent back-to-back reservations and allow time for setup or cleanup.Set Up Booking Cancellation PoliciesLearn how to create and manage cancellation policies in Flex to handle booking cancellations effectively and apply appropriate fees.Booking Reference NumbersLearn what booking reference numbers are, their purpose, and where to find them when managing bookings in OfficeRnD.Calculating The Booking PriceUnderstand OfficeRnD's pricing logic and learn how OfficeRnD calculates booking prices using Resource Rates, credits, and time slots.Cancel or Delete a BookingLearn when to cancel or delete a booking and how each action affects records, charges, and policies.Cancel a Recurring BookingCancel all or only selected recurring bookings and manage related fees.Edit or cancel invoiced or waived bookingsKeep billing records and collected payments accurate when plans change after a fee has been charged.Configure Your Space's Closed DaysSet global or location-based closed days to block bookings during holidays or maintenance periods.What Are Lapsed Bookings and How To Prevent ThemUnderstand how tentative bookings can lapse and set automatic rules to avoid them.Make Admin Meeting Room Bookings FreeAdd unlimited credits to your admin company, allowing administrators to book meeting rooms free of charge.Booking Permissions Outside Business HoursControl who can book outside business hours on the Public and Member Portal calendars.Book in advance or account for future bookingsUnderstand how booking fees and credits are applied depending on when a booking is made and whether credits or coins are available.Set Up Booking Notifications for AdminsLearn how to configure OfficeRnD Flex to notify your admin team when members book Meeting Rooms.Meeting room booking featuresConfigure how members book your meeting rooms: who can see them, when they can book, what they pay, and what happens if they don't show up.Add a Booking Guest as an AdminLearn how to invite team members or external guests to a meeting booking from the Admin Portal in OfficeRnD Flex.Send a Booking SummaryAdd Services (Extras) to Meeting Room BookingsOffer add-on services like coffee or equipment directly within meeting room bookings.Temporarily Block a Meeting RoomBlock a meeting room from member bookings during maintenance, renovations, or other downtime.
