All CollectionsRun your spaceCalendar and BookingsBookingsBookingsLearn how to manage bookings in OfficeRnD Flex.By Yasen1 author·22 articlesSet your business hoursMatch bookings and pricing to the space's availability.Set up booking policiesCap how long members can book, add buffers between reservations, and require approval when needed.Set meeting room privacy and booking privacyDecide which members can book each resource on the Member Portal, and hide booking details from other companies.Set the booking charge slotRound meeting room time into consistent increments so every fee, credit, and coin deduction lines up with a clean duration.Set Up Booking Preparation Slots to Prevent Back-to-Back BookingsUse booking preparation slots to prevent back-to-back reservations and allow time for setup or cleanup.Set up booking cancellation policiesCharge a fee when members cancel at short notice, with each notice period set in hours or days.Booking Reference NumbersLearn what booking reference numbers are, their purpose, and where to find them when managing bookings in OfficeRnD.Calculating The Booking PriceUnderstand OfficeRnD's pricing logic and learn how OfficeRnD calculates booking prices using Resource Rates, credits, and time slots.Cancel or Delete a BookingLearn when to cancel or delete a booking and how each action affects records, charges, and policies.Cancel a Recurring BookingCancel all or only selected recurring bookings and manage related fees.Edit or cancel invoiced or waived bookingsKeep billing records and collected payments accurate when plans change after a fee has been charged.Configure Your Space's Closed DaysSet global or location-based closed days to block bookings during holidays or maintenance periods.What Are Lapsed Bookings and How To Prevent ThemUnderstand how tentative bookings can lapse and set automatic rules to avoid them.Make admin meeting room bookings freeGive your admin company unlimited credit so staff bookings never incur a fee.Booking Permissions Outside Business HoursControl who can book outside business hours on the Public and Member Portal calendars.Book in advance or account for future bookingsUnderstand how booking fees and credits are applied depending on when a booking is made and whether credits or coins are available.Set Up Booking Notifications for AdminsLearn how to configure OfficeRnD Flex to notify your admin team when members book Meeting Rooms.Meeting room booking featuresDecide who books each room, what it costs, when members can book, and what happens if someone doesn't show up.Add a booking guest as an adminInvite teammates and visitors to a booking of a meeting room or any other bookable space from the Admin Portal.Send a Booking SummaryAdd extras to meeting room bookingsCreate a one-off service plan, set its price, add a photo for your storefront, and attach it to the rooms it applies to.Block bookings for a meeting roomStop member reservations for 1 room during repairs, internal use, or every weekend, while the rest of your location stays open.
