Running a hot desk area or shared office means pricing gets complicated fast. You might charge one price on weekdays and another on weekends, offer a cheaper weekly or monthly rate, and let some members pay with day passes while others pay in credits. Daily resource rates hold all of those rules in one place, so the correct price applies automatically every time a member books.

In OfficeRnD Flex, a daily resource rate is configured alongside billing plans and revenue accounts. This article explains how daily rates work, how they handle weekend bookings, and when a daily rate is a better fit than an hourly one.

Set up a few things before you create a daily resource rate:

You should also get an idea of what hourly resource rates are to understand the difference between the two. Understand how hourly resource rates work →

A daily resource rate defines pricing for full-day, weekly, and monthly bookings. You have flexibility in how you price bookings for your resources: you can set separate weekend pricing and lower prices for weekly and monthly bookings. You can also control how members pay: with day passes, credits and coins, or your space's default currency.

How does it work? You link each bookable resource, such as a meeting room, a hot desk, or a private office, to a resource rate. Each resource uses only 1 resource rate.

When that resource is booked through the Member Portal or the Growth Hub storefront, OfficeRnD Flex calculates the price from the full months, full weeks, and remaining days in the booking. A week price or a month price applies only to a full week or a full month.

Here is what you can configure for daily resource rates:

You can create as many daily resource rates as your organization needs. You can create and manage all resource rates from the Flex Admin Portal under Billing > Resource Rates.

Weekend bookings follow a specific set of rules if you don't restrict bookings outside business hours. Members can then book on Saturdays and Sundays, and the price they pay depends on whether you configured a weekend rate.

The examples below show common ways spaces configure daily rates.

Daily rates for hot desks

If you run a hot desk area, create a rate that lets members book by the day or week. Add weekend pricing to encourage off-peak use, and allow payment with day passes.

Monthly office bookings

If you want to reward longer stays in daily offices, set a lower Price per month in the daily resource rate.

Add-ons for daily bookings

If some members want extra services, such as locker access or coffee, link those extras directly to the rate.

These tips help you set up daily rates that match how your space runs.

What are daily resource rates?

Daily resource rates set how much you charge members to use a resource, such as a desk, for a full day, a week, a month, or a weekend.

When should I use a billing plan, and when should I use a resource rate?

Resource rates and billing plans are two pricing models you can apply to what you offer in your space. Resource rates price bookable resources, such as desks. Billing plans include pricing for other recurring or one-time services, such as office rentals, dedicated desks, or printing. Understand the difference between billing plans and resource rates →

Can members pay with day passes?

If you select day passes as the payment method for the resource rate, members will be able to pay with day passes for all resources that use that rate. Each day pass covers exactly 1 full day.

Can I charge a different price on weekends?

You can charge a different price on weekends. Enter that price in the Price per day over the weekend field of the daily resource rate.

What happens if I don't set a weekend price?

If you leave the Price per day over the weekend empty, Flex uses the Price per day on weekends. To make weekends free, set the Price per day over the weekend to 0.

Can I add extras to a resource rate?

You can add extras to a resource rate. Create a one-off fee for each extra first, then select those extras when you set up the rate.

How does OfficeRnD Flex calculate the price of a booking longer than 1 day?

OfficeRnD Flex does not always use the lowest price. Flex counts the full months in the booking first, then the full weeks, then the remaining days. For example, a 13-day booking costs 1 week price plus 6 day prices, even when 2 week prices cost less.

Which resources should use an hourly rate instead of a daily rate?

Resources booked for short periods, such as meeting rooms, should use an hourly rate instead of a daily rate, unless you want them booked only in daily increments. You can still set a full-day price inside an hourly rate, for example, to discount longer bookings. To do that, set a price per day.

Create a daily resource rate →